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FOLEY & LARDNER LLP ATTORNEYS AT LAW
100 NORTH TAMPA STREET, SUITE 2700 TAMPA, FL 33602-5810 P.O. BOX 3391 TAMPA, FL 33601-3391 813.229.2300 TEL 813.221.4210 FAX www.foley.com
WRITERS DIRECT LINE 813.225.4122 ccreely@foley.com Email 037203-0102 |
December 16, 2005
Mr. Jeffrey
Gordon, Staff Accountant Securities and Exchange Commission |
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Re: Liquidmetal
Technologies, Inc.
Form 8-K filed on November 30, 2005
File Number 001-31332
Dear Mr. Gordon:
We are engaged as securities counsel to Liquidmetal Techologies, Inc., a Delaware corporation (the Company). This letter is being written on behalf of the Company in response to your December 2, 2005 letter to John Kang, the Chief Executive Officer of the Company, regarding the Form 8-K filed by the Company on November 30, 2005 (the Form 8-K). Please be advised that the Company is in receipt of your letter, and has set forth below its responses to the comments set forth in such letter. For your convenience, the full text of each of your comments is set forth below, and the Companys response to each comment directly follows the applicable text.
RESPONSE: In response to this comment, on December 7, 2005, the Company filed an amendment to the Form 8-K (together with a letter from the former accountants addressing the revised disclosures in the amendment) which, among other things, disclosed that the relationship between the Company and Stonefield Josephson, Inc. (Stonefield) was effectively completed as of December 1, 2005.
RESPONSE: Please be advised that, in the above-referenced amendment filed on December 7, 2005 to the Companys Form 8-K, the Company included language that more explicitly responds to the disclosure requirements of Item 304(a)(1)(i) of Regulation S-K. The amendment specifically states, among other things, that Stonefield resigned as the Companys auditor and that notice of such resignation came in the form of a telephone call on November 23, 2005 from a representative of Stonefield to the chairman of the Companys Audit Committee.
RESPONSE: In response to this comment, the Company is supplementally providing the following information regarding the nature, timing, and Company response to each reportable event identified in the Form 8-K. Each of the reportable events disclosed in the Form 8-K is identified in quotes below, with the applicable supplemental information immediately following each quoted phrase. Please be advised that the Company has not restated, and does not intend to restate, the Companys prior financial statements as a result of any of the reportable events described in the Form 8-K. The Company, in conjunction with Stonefield, has determined that the reportable events identified in the Form 8-K are limited to material weaknesses in internal controls over financial reporting and do not warrant any adjustments that would require a restatement of prior period financial statements.
a) Lack of adequate segregation of duties in the Companys South Korean operations in accounts receivable, involving cash receipts, shipping, delivery of products, and customer invoice reconciliations;
Supplemental Information: The Company has determined that this reportable event occurred around October 2005, which is when Stonefield advised the Company of this material weakness in internal controls over financial reporting. The Company advises the Staff of the Division of Corporate Finance (the Staff) that this material weakness, which applies to the Companys South Korean operations (the Korean Operations), is a result of the fact that the prior processes at the Korean Operations were designed to meet certain Korean business practices whereby invoices are created once a month, the invoices are confirmed by the customer prior to being sent to and received by the customer, and payments of invoices are done only through wire transfers. As part of these Korean business practices, unlike in the U.S., tax invoices are generated by sellers of goods and are issued to customers as formal documents required by the Korean government to immediately document and report sales for income tax purposes.
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Previously, these processes were handled by the accounting and sales departments in the Korean Operations, and to mitigate the risk of fraud or error, the Company relied on the fact that all invoices were confirmed with the customer prior to recognizing revenue, all cash receipts were received via wire transfer, and revenue accounts were reconciled by accounting on a monthly basis. Nevertheless, Stonefield has informed the Company that these processes lacked certain formal documentation and segregation of duties. To remediate these weaknesses, the Company advises the Staff that the Company implemented the following changes in its Korean Operations beginning on November 14, 2005:
Segregation of Duties: The tax invoices are now being created by a sales accountant, an individual who has dual duties in both Accounting and Sales in the Korean Operations, whereas previously, tax invoices were created by the Assistant Sales Manager responsible for delivery of the products to the customer. This segregation of the tax invoicing function from product deliveries is an additional control procedure to mitigate the risk of fraud or error.
Sequential Documents: The Company has created an internal, sequential invoice system tracked directly by the Companys SAP system which summarizes the tax invoice created by the accounting department, delivery requisitions created by the production department, and the sales transaction report created by the sales department. This threeway matching system is an additional control to ensure that revenues are properly documented and reconciled at the end of each month.
Additional Resources: In November 2005, the Company began devoting additional internal resources to the Korean accounting department to segregate duties further. This included having (1) the sales accountant create all tax invoices as mentioned under Segregation of Duties above, (2) the Assistant Sales Manager reconcile the delivery requisitions maintained in the Production Department, and (3) the Accounting Department control vendor creation in the purchasing module of our SAP reporting system. In addition, the Company is currently conducting a search for an accountant for the Korean operations to further augment control procedures.
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b) Lack of adequate segregation of duties in the Companys Coatings Division in Texas in order processing and invoicing;
Supplemental Information: The Company has determined that this reportable event occurred around September 2005, which is when Stonefield advised the Company of this material weakness in internal controls over financial reporting. The Companys coatings business in Texas (the Coatings Business) is managed by two individuals, the Vice President of Coatings and the General Accountant. The accountant handles all of the front end processes, including purchase orders, sales orders, order fulfillment, and invoicing. To mitigate the risk of fraud or error, the Company previously relied on the fact that the back end processes for all orders (such as cash receipts, vendor management, customer management, collections, and review of the results of operations) are all handled by the Companys corporate office. In addition, the Company also relied on the fact that all sales orders, inventory management, and order fulfillment are handled through the Companys SAP system, which provides real-time monitoring and review.
Despite these measures, Stonefield concluded that the lack of segregation of duties in the Coatings Business constituted a material weakness in the Companys internal controls over financial reporting. As a result, in September 2005, the Company instituted additional internal control procedures in its Coatings Business, including the following: (1) requiring that all orders be supported by a written purchase order containing the customers letterhead and address, the part number and description, and the signature of the purchaser with terms and conditions, (2) requiring that all 3rd party vendor drop shipments be supported by shipping documents faxed or mailed to the Company by the vendor, (3) periodically performing on-site audits of the accounting procedures at the Coating Business by the Companys central corporate accounting group, the first of which will be performed in December 2005 and (4) hiring an additional Accounting Manager (who is to start on December 27, 2005) in the Corporate Accounting Group to further monitor the Coatings Business and other accounting functions.
c) Lack of adequate controls and documentation in the Companys South Korean operations to evidence proper customer invoicing and revenue recognition in the proper period;
Supplemental Information: See response to paragraph (a) above.
d) Lack of progress in documenting, assessing and evaluating our internal controls in our South Korean Operations evidenced by aforementioned deficiencies of which remediations will need to be completed as of December 31, 2005;
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Supplemental Information: Stonefield has advised the Company of Stonefields belief that the Company has not made sufficient progress on a timely basis in documenting, assessing, and evaluating internal controls at the Korean Operations to enable the Company to comply with Section 404 of the Sarbanes-Oxley Act of 2002 (SOX 404) as of December 31, 2005. The Company advises the Staff that the Companys overall assessment of its internal controls, including documentation, walkthroughs, and testwork, commenced in February of 2005. The Company further advises the Staff that the Companys assessment of its controls in its U.S. operations has been substantially completed, although due to limited financial resources, the Company was unable to begin its assessment of its Korean Operations until shortly after mid-2005. The Company identified and retained a bi-lingual consultant on a full time basis to work in the Companys Korea plant since August of 2005 to help with the SOX 404 compliance effort. In addition, the Company hired an additional consultant familiar with SOX 404 implementation for Korean companies from PwC Korea in November 2005 to expedite the implementation process. Nevertheless, Stonefield informed the Company that progress at the Korean Operations on the SOX 404 process has not been sufficient to enable the completion of the process in time for compliance. Although the disclosure in this paragraph may not be characterized as a material weakness in internal controls per se (but instead constitutes an update on the Companys efforts regarding SOX 404 compliance), the Company has disclosed this information based on Stonefields recommendation.
e) Lack of sufficient controls over internal access to the Companys SAP system of reporting by unauthorized users; and
Supplemental Information: The Company has determined that this reportable event occurred around September 2005, which is when Stonefield advised the Company of this material weakness in internal controls over financial reporting. SAP is the Companys global enterprise resource planning (ERP) software that handles the Companys financial reporting on a real-time basis. Historically, access to SAP was controlled on an ad hoc basis by the Controller and the Vice President of Operations of the Company, and formal IT procedures for SAP administration were lacking. The Company informs the Staff that, during September 2005, the Company hired an independent IT consultant specializing in SOX implementations specifically for the Companys global IT cycle. The Company further advises the Staff that the Company is currently in the final phases of implementing its IT system controls, including improving the Companys internal access controls to its SAP system.
f) The manual performance of numerous procedures that could be automated using current reporting systems.
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Supplemental Information: The Company has determined that this reportable event occurred around September 2005, which is when Stonefield advised the Company of this material weakness in internal controls over financial reporting. Current manual procedures include (1) creating excel spreadsheet invoices to bill customers; (2) performing manual currency translations (FX translation) for financial reporting in U.S. dollars; and (3) using a manual purchase requisition system. While these procedures may be automated through modules in the SAP system, due to the significant financial investment necessary to automate these procedures in SAP, the Company is not able to automate these procedures at this time. However, beginning in August 2005, the Company implemented control procedures to mitigate risks associated with manual procedures including (1) requiring additional authorizations for all purchases, journal entries, and requisitions and (2) creating checklists for month end, customer/vendor creation, human resource filing, and revenue support to ensure propriety and completeness of the Companys accounting records.
RESPONSE: As discussed with you telephonically last week, this comment is not applicable to the Company, and, accordingly, the Company is not able to provide this information.
RESPONSE: Please be advised that the Company has informed us that, as of the date of this letter, there have been no letters or written communications between Stonefield and the Companys management or audit committee regarding any disagreements or reportable events.
RESPONSE: The Company duly notes this comment and will file the new Form 8-K when it engages its new auditor.
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Please do not hesitate to contact the undersigned at (813) 225-4122 if you have any questions or comments regarding the foregoing responses to your letter.
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Very truly yours, |
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/s/ Curt P. Creely |
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Curt P. Creely |
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